Minutes of the General Meeting

Held at the Clubhouse, Fairbairn Park

On Wednesday 12 May 2004

Present: Tom Nipperess, Garry Compton, Garry Pluis and 24 members.

Apologies: Megan Wall, Chris Reynolds, Peter Thomas and Paul Hamilton.

Opening: Meeting opened at 7.40pm.

Minutes: Minutes of the 14 April 2004 General Meeting were read. Minutes accepted by Wayne Brockman and seconded by Nigel Davey.

Business arising from Minutes: Held over until General Business.

Correspondence:

• AKA - revised agenda for SKC meeting; submission from TEKA re Prokart; details of the 2004 Dirt Track championship; details of Executive Member nominations for 2004;NSW Treasurer's report and financial details; advice of requirement for track inspection and the February 2004 AKA financials.

• Other - letter from “getout” promoting their services regarding promotional activities for motorsports; letter from Prokart re hiring of the circuit; and letter from Rally of Canberra confirming acceptance of the conditions for hiring the circuit for parking; .

Treasurers Report: Sally Hazzard submitted her report (copy attached) which showed that the financial position of the club at 12 April 2004 was $36, 495.17 with outstanding deposits of $2,510.00 and outstanding cheques of $6,656.02, leaving an actual cash balance of $32,349.15. Accepted by Graeme Priestley and seconded by Stuart Nowak.

Canteen Report: Sally Hazzard reported that there had been one race meeting on 24 and 25 April 2004 where the canteen receipts were $1,951.75.

Competition Report: Nil

Property Report: Tom Nipperess reminded members that, with the resignation of Les Woods and Greg Blunden from the Property Committee, the Club urgently required two more members to take on the role and urged members present to consider volunteering. Tom also noted that the club had been subject to several recent break-ins and that he had discussed the issue of security with the other clubs at Fairbairn Park without any resolution.

Publicity Report: Garry Pluis acknowledged the work undertaken by Jason Blackman and Peter Thomas in having the results on-line and the website updated. He also noted that KartOz were running the results and commentary he had submitted. Garry also mentioned that Sally Hazzard had assisted him with the sponsorship payments to date and that the Club now had sponsors for all the scheduled meetings as well as some on-track signage. He also confirmed that the scales had been tested.

Delegates Report: Tom Nipperess indicated that he would raise the issue of track security in General Business.

Member Secretary Report: Nil.

Safety Officer Report: Tom Nipperess noted that Graeme and Derek Booth, from Booth Motorsport, had donated new sets of flags for the track. Graeme Booth advised that he would be fabricating some flag holders for the flag point positions.

General Business:

Members noted:

• Prokart were hiring the track for Sunday, having paid the monies outstanding and the fee for this weekend. They would be allocated practice slots at practice on Saturday.

• The circuit had been utilised for the Rally of Canberra and there had been no damage to the Club’s facilities.

• Security has continued to be a problem at the track. There was discussion about appropriate measures which could be undertaken for a cost effective solution and the club would continue to explore options.

• The Property Committee was still understaffed and 4 more members were required to share the workload.

• Various suggestions to improve racing at the track including running the Rotax Sportsman class and bringing in outside officials to assist.

• The club newsletter would be available online to those members who have e-mail addresses with a hard copy of the web version being sent to members without e-mail.

• The first aid yellow slips be returned to Megan Wall, the Club’s Medical Liaison Officer at the end of race days.

Members agreed to:

• A proposal from Tony Lutze that the club host a 'come and try' day with a date to be fixed
• The laps on race days would remain as they stand as there was no member present to propose anything different.

There being no further business, the meeting closed at 9.10 pm.

Garry Compton
Secretary